Delta Airlines Jobs: Administrative Assistant to Vice President, Fleet

HOW YOU’LL HELP US KEEP CLIMBING (OVERVIEW & KEY RESPONSIBILITIES)

The Administrative Assistant will report to the Vice President of Fleet and will perform advanced, diversified, and confidential administrative duties. These duties require broad a high level of attention to details, interpersonal and planning skills, and a knowledge of organizational practices. Candidates will enjoy working in an energetic and fast-paced environment, combining an ability to anticipate needs, prioritize, and work independently with strong attention to detail and a can-do positive attitude. Candidates will possess strong verbal and written communication skills, an ability to multi-task seamlessly, and strong decision-making ability. In this role, you will have daily interaction with employees at all levels both inside and outside the Company and require a high degree of professionalism and business presence.
Specific Responsibilities Include, but not limited to:

• Managing a complex schedule, anticipating needs, resolving issues, and interacting positively with all involved.
• Acting as the face of the group greeting visitors of all levels and resolving issues.
• Exercising extensive calendar management for leaders and resolving aggressive scheduling demands
• Acting as a guide and information source on procedures, processes, and practices.
• Anticipating business needs and priorities, using strong interpersonal skills, planning and problem solving.
• Building strong rapport with peers across the organization to increase effectiveness and solve problems smoothly
• Assisting with documents and plans using MS Office (Outlook, Word, Excel, and PowerPoint) including drafting and/or proofreading
• Scheduling and managing larger events and meetings, using good rapport and thinking ahead on needs and timelines.
• Coordinating details of event planning and logistics including meetings, A/V conferencing set-up, conference rooms, presentation and materials preparation, agenda and speaker tracking, venue layouts, etc
• Completing and reconciling vouchers and expense reports in a high quality and timely way.
• Ordering office supplies, coordinating facilities requirements, and preparing certain reports.
• Organizing domestic and international travel arrangements which includes flight reservations, hotels, etc.
• Handling confidential personal and business information effectively.
• Keeping tabs and ensures timely completion of a high volume of daily events and requests.
• Actively contributing to a positive group atmosphere

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WHAT YOU NEED TO SUCCEED (MINIMUM QUALIFICATIONS)

• Seven or more years previous Administrative Support experience required.
• Two years formal training may substitute for up to two years experience.
• Impeccable interpersonal skills are necessary to greet visitors, customers, and business partners or to make inquiries and exchange business information.
• Must have the ability to communicate with all levels of staff from front-line employees to senior executives.
• Must possess advanced proficiency in MS Word, Excel, MS Outlook, and PowerPoint.
• Must have an ability to anticipate business needs and priorities of the executives.
• Must be highly organized with superior attention to detail to ensure that information is accurate and correct, that documents are grammatically correct, and that work is completed in a timely manner.
• Must have the ability to coordinate the schedules of multiple aspects of projects assigned by individual staff members or vendors.
• Must have the organizational/leadership skills necessary to develop or revise office procedures, prioritize and schedule work activities of self and others, and balance multiple assignments with limited direction.
• Should have a knowledge of corporate business processes and procedures such as travel, payroll, benefits, reimbursements, and expense reporting. Purchasing, and departmental budget management experience.
• Must be performing satisfactorily in present position
• Embraces diverse people, thinking and styles
• Consistently makes safety and security, of self and others, the priority
• High school education or GED equivalent required
• Where permitted by applicable law, must have received or be willing to receive the COVID-19 vaccine by date of hire to be considered for U.S.-based job, if not currently employed by Delta Air Lines, Inc.
• Demonstrates that privacy is a priority when handling personal data.
• Embraces a diverse set of people, thinking and styles.
• Consistently makes safety and security, of self and others, the priority.

WHAT WILL GIVE YOU A COMPETITIVE EDGE (PREFERRED QUALIFICATIONS)

• Bachelor’s degree or 5+ years of relevant experience preferred
• A record of proactively identifying issues and developing solutions